Snowbird Ski and Summer Resort Administrative Assistant in Snowbird, Utah

Administrative Assistant

Job#:

0080

Positions:

1

Posted:

10/10/2017

Job Type:

Full Time Staff

Location:

Lodging

Department:

001 - Admin

Category:

Open Positions

Salary:


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Job Description

Under the direction of The Cliff General Manager, assists General Manager and Lodging Director in all administrative duties.

Position Functions / Areas of Responsibility

  • Coordinates and updates schedules of General Manager and Lodging Director.

  • Maintains a high degree of flexibility to assist with a variety of special projects.

  • Organizing, filing, keeps track of AFEs, and expenses.

  • Corresponds with management on an individual basis to resolve problems and concerns.

  • Communicates with vendors and contractors on managements behalf.

  • Prepares agendas and minutes for all meetings.

  • Responsible for ordering all office supplies as well as amenities for hospitality functions.

  • Maintains informational needs for various Cliff departments.

  • Communicates with marketing to help to order needs for the Cliff.

  • Will need to be informed when General Manager or Director are out of office for any staff needs.

Interactions

  • Must have the ability to interact at any time with guests and other employees in a pleasant manner and maintain good working relationships with others and all departments at Snowbird.

Education & Experience Requirements

  • College degree in related field preferred.

  • Additional related work experience may be substituted for education of job-specific work experience with demonstrated competence.

Specific Requirements

  • Must be at least 18 years of age.

  • Position requires knowledge of hospitality based property management systems.

  • A high level of computer proficiency required including Microsoft Outlook, Excel, Word, and Power Point.

  • Position requires a high degree of self-motivation.

  • Must be able to work independently without direct supervision.

  • Responsible for a wide range of duties that include purchasing, internal and external communications and internal marketing programs.

Work Schedule

  • Shifts vary, may be early morning or late evening, weekends, holidays, depending on business levels.

  • Must be prepared to stay overnight if necessary on occasional times of road closures.

  • May experience unusual stress from high business volumes, deadlines, continual work with public, winter conditions, snow night requirements and commuting to/from Snowbird.

Working Conditions

  • General office environment with limited physical activity.

  • Work is routine in pleasant, comfortable surroundings. General office conditions prevail.

  • Work is subject to frequent interruptions making continuity and accuracy difficult, frequent exposure to noise.

All job opportunities at Snowbird Ski & Summer Resort require the ability to comply with our Professional Appearance, Drug & Alcohol, and Employee Conduct Policies.

Note: This job description is not intended to be an exhaustive list of all duties, responsibilities, or qualifications associated with the job.

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