Bureau of Land Management Secretary (OA) in Salt Lake City, Utah
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This position is located in Salt Lake City, Utah. Information about Salt Lake City can be found at Salt Lake City, Utah.
Physical demands: The work is mostly sedentary. There is occasional carrying of light objects such as files, books, and paperwork. There are no special physical requirements.
Work environment: The work is performed in an office setting. The work environment involves everyday risks which require normal safety precautions typical of such places as offices, meeting and training rooms, or commerical vehicles. The work area is adequately lighted, heated, and air conditioned.
Learn more about this agency
This position is located at the Bureau of Land Management, Utah State Office in Salt Lake City, Utah. The incumbent serves as the Division Secretary to the Deputy State Director (DSD) for Support Services. Major duties include but are not limited to:
- Resolve problems associated with administrative, clerical, and managerial support functions.
- Maintain the DSD's calendar and schedule appointments and meetings with minimal guidance.
- Updates electronic suspense file for incoming and outgoing correspondence and documents.
- Reviews and proofread outgoing correspondence in accordance with procedural instruction and requirements for correct grammar and format.
- Serves as the Division's point of contact for conference locations, travel arrangements, IT equipment needs and placement.
- Reviews for completeness and accuracy Division Time and Attendance Reports for entry into the Quick Time payroll system.
- Primary Point of Contact for all Quick Time related matters and Financial and Procurement System.
- Independently staff, initiate, complete, and forward for processing requisitions for procurement of supplies, equipment, and contractual services using the Financial and Procurement System.
- Answer and direct incoming phone calls.
- Serves as a team member of the Utah State Office adminstartive support team.
Occasional travel - At times, travel for field work, meetings and/or training may be required.
Who May Apply
This job is open to…
All current or former federal employees with competitive/reinstatement eligibility;Veteran Employment Opportunity Act (VEOA) eligibles;Persons eligible under Special Hiring Authorities (IE-Schedule A, VRA, 30% disabled Veteran, Peace Corps/VISTA, PLC, etc.); andLand Management Workforce Flexibility Act (LMWFA) eligibles. CTAP/ICTAP eligibles in the local commuting area are also eligible.
Questions? This job is open to 6 groups.
- #### Job family (Series)
- Office Secretaries
- Personal Secretaries
- School Secretaries
- Secretaries, Office
- Secretaries, Personal
Conditions of Employment
- U.S. Citizenship is required.
- Security Clearance/Background Investigation is required.
- Be sure to read the "How to Apply" & "Required Documents" Sections.
- You cannot hold an active real estate license; nor can you
- have an interest or hold stocks in firms with interest in Federal Land.
- Direct Deposit Required.
You must meet all qualification requirements within 30 days of the closing date of the announcement. Federal employees in the competitive service are also subject to the Time-In-Grade requirement in accordance with 5 CFR 300.604. Time-in-Grade requirements for the GS-7 level is 52 weeks at the GS-6 level.
Selective Placement Factor:This position requires a special qualification that has been determined to be essential to perform the duties and will be used as a screen out element. Those who do not provide evidence they possess the following selective factor will be rated not qualified.
*Ability to type a minimum of 40 words per minute. Applicants may meet these requirements by passing the appropriate performance test, presenting a certificate of proficiency from a school or other organization authorized to issue such certificates, or by self-certifying their proficiency. Performance test results and certificates of proficiency are acceptable for 3 years.
Specialized Experience: In addition to the selective factors, in order to be rated as qualified for this position, we must be able to determine that you meet the specialized experience requirement. To be creditable, this experience must have been equivalent in difficulty and complexity to the next lower grade of the position to be filled. This experience must also be documented in your resume.
In addition to the time-in-grade requirements and the selective factor listed above, to qualify at the GS-07 level you must meet one of the following:
S*peci*alized Experience: Applicants must possess one (1) full year of specialized experience at or equivalent to the GS-06 level that equipped you with the particular knowledge, skills, and abilities to successfully perform the duties of a Secretary (OA). Specialized experience includes; performing progressively responsible clerical or office work that demonstrates the ability to be a personal assistant to a manager; scheduling and coordinating meetings, conferences, and travel of staff; reviewing documents for proper grammar and syntax; processing incoming and outgoing materials in an office environment, such as correspondence, reports, memoranda, etc.; work independently composing letters and developing standard of form letters/templates; and utilizing computer software programs to complete daily tasks.
IN DESCRIBING YOUR EXPERIENCE, PLEASE BE CLEAR AND SPECIFIC. WE WILL NOT MAKE ASSUMPTIONS REGARDING YOUR EXPERIENCE. Your resume must contain enough information to show that you meet the specialized experience as defined in the announcement. In addition, your responses to the questions must be adequately reflected in your resume.
Selective Service: Male applicants born after December 31, 1959, must certify that they have registered with the Selective Service System, or are exempt from having to do so under the Selective Service Law. To register or verify your registration go to the Selective Service System website.
Travel and relocation expenses will not be paid. Any travel, transportation and relocation expenses associated with reporting for duty in this position will be the responsibility of the selected employee.
BLM may use certain incentives, currently offered by the Federal government, to attract high quality applicants.
The Bureau of Land Management has determined that the duties of this position are suitable for telework only during an emergency or natural disaster.
This position may require completion of a one year probationary period.
Placement Policy: The posting of this announcement does not obligate management to fill a vacancy or vacancies by promotion. The position may be filled by reassignment, change to lower grade, transfer, appointment, or reinstatement. Management may use any one or any combination of these methods to fill the position. This job opportunity announcement may be used to fill additional vacancies.
Career Transition Assistance Plan (CTAP)/Interagency Career Transition Assistance Program (ICTAP): CTAP provides eligible surplus and displaced Federal competitive service employees with selection priority over other candidates for competitive service vacancies. Information about CTAP/ICTAP eligibility is available from OPM's Career Transition Resources website at CTAP or ICTAP. If your agency has notified you in writing that you are a surplus or displaced employee eligible for CTAP consideration or that you are a displaced employee eligible for ICTAP consideration, you may receive selection priority if: 1) This vacancy is within your CTAP/ICTAP eligibility; 2) You apply under the instructions in this announcement; and 3) You are found well-qualified for this vacancy. You must provide proof of eligibility with your application to receive selection priority. Such proof may include a copy of your written notification of CTAP/ICTAP eligibility, or a copy of your separation personnel action form. CTAP and ICTAP eligibles will be considered well qualified if they receive a minimum score of 90 based on the rating criteria used for this position.
Reemployment Priority List (RPL): The RPL is the mechanism agencies use to give reemployment consideration to their former competitive service employees separated by a RIF or who have fully recovered from a compensable injury after more than one year. If you are currently on a Reemployment Priority List, you may be given priority consideration.
How You Will Be Evaluated
You will be evaluated for this job based on how well you meet the qualifications above.
After the vacancy closes, a review of your application package will be made to ensure you meet all qualification requirements. Your rating will be based on your responses to the Job Specific Questionnaire and the information stated in your resume. If qualified, your score may range from 70-100 points. In addition, interviews may be conducted for this position. The interviews may be conducted on a pass/fail basis or may be scored. The job specific questions relate to the following knowledge, skills and abilities required to do the work of this position:
KSA 1: Ability to plan, organize, track, delegate, and accomplish work and meet deadlines; uses independent judgment with attention to detail.
KSA 2: Skill and ability to draft, proofread and edit documents, correspondence, forms, memorandums, and other written materials in adherence to established guidelines.
KSA 3: Ability to use a variety of office automation software, computer applications and navigate the internet to retrieve information and complete daily tasks.
KSA 4: Ability to apply administrative procedures governing time and attendance and travel.
KSA 5: Ability to communicate effectively, skillfully, and tactfully both orally and in writing with internal and external customers from various backgrounds and experiences.
On-line Questionnaire: Please make sure that your responses to the on-line questionnaire are supported in your resume. To preview questions please click here.
Background checks and security clearance
Public Trust - Background Investigation
- Required Documents
Resumes must show relevant experience and other information. Your resume must list your education and work experience including the dates (mm/dd/yy) of each employment along with the number of hours worked per week and salary information. Your resume will be used to validate your responses to the assessment tool(s). You are welcome to submit a cover letter (optional). If you wish to do so, include it with your resume as one document.
In addition to the online application, you may be required to submit the following forms as applicable. Failure to provide the applicable required documents will result in no further consideration for this vacancy:
Current or former federal career and career-conditional employeesmust provide a copy of your last or most recent non-award SF-50, "Notification of Personnel Action” to indicate your current/former Federal status. If your current SF-50 does not confer status or time-in-grade, you must submit an additional SF-50(s) that clearly demonstrates Federal status and/or that you have met the time-in-grade requirements. For additional information, click here: Time-in-Grade requirements or Reinstatement eligibility.
To be eligible under VEOA you must be a preference eligible Veteran OR a Veteran separated from the Armed Forces after 3 or more years of continuous active duty service performed under honorable conditions. A Veteran who is separated 30 days or less prior to the completion of the 3 year active duty service requirement will be eligible to receive consideration for this vacancy announcement. You must submit a copy of your DD-214, Certificate of Release or Discharge from Active Duty, confirming dates spent on active duty and your character of military service.
If you are claiming Veterans' Preference, you should indicate the level of Veterans' Preference you are claiming on your resume. If you are claiming 0-point Sole Survivorship Veterans’ Preference (SSP), please provide the documentation you received granting this preference. If you are claiming 5-point Veterans’ Preference, you must submit a copy of your Member 4 DD-214, Certificate of Release or Discharge from Active Duty, showing your character of military service. If you are claiming 10-point Veterans' Preference, in addition to the Member 4 copy DD-214, you must submit documentation that supports your claim (e.g., an official statement from the Department of Veterans Affairs or from a branch of the Armed Forces certifying the existence of a service-connected disability; or receipt of a Purple Heart). Missing documentation may result in a change or removal of your claim for Veteran’s preference. Additional information on Veterans' Preference can be found in the VetGuide. If you are currently on active military duty, you must provide certification from your command that you are expected to be discharged or released from active duty service in the armed forces under honorable conditions not later than 120 days after the date your application is submitted. Additional information for active duty military can be found at VOW Act.
If you are applying for this position based on eligibility under a noncompetitive or special appointing authority (IE-Schedule A, VRA, 30% disabled Veteran, Peace Corps/VISTA, PLC, LMWFA), you MUST submit proof of this eligibility. For more information please click here.
CTAP/ICTAP:If you are claiming CTAP/ICTAP eligibility, you must submit a copy of the agency notice and your most recent SF-50 noting position, grade level, and duty location.
Uploading and Faxing Supplemental Documentation:You may submit your documents either via Auto-Requested Fax or by uploading your documents from your USAJOBS Profile. Auto-Requested Fax: allows you to submit required documentation that will be electronically displayed along with your resume. Uploading Documents: instead of faxing your documents you may use the uploading procedures through Applicant Manager. Do not use both options.Only one document can be saved in each section, and only the latest document will be maintained in the system. Hard copy paper supplemental documents, submitted without prior Human Resources approval, will be considered as an incomplete application. Required documentation must be submitted by 11:59 p.m. Eastern Time, on the closing date of this announcement.
If you are relying on your education to meet qualification requirements:
Education must be accredited by an accrediting institution recognized by the U.S. Department of Education in order for it to be credited towards qualifications. Therefore, provide only the attendance and/or degrees from schools accredited by accrediting institutions recognized by the U.S. Department of Education.
Failure to provide all of the required information as stated in this vacancy announcement may result in an ineligible rating or may affect the overall rating.
A career with the U.S. Government provides employees with a comprehensive benefits package. As a federal employee, you and your family will have access to a range of benefits that are designed to make your federal career very rewarding. Learn more about federal benefits.
Review our benefits
Eligibility for benefits depends on the type of position you hold and whether your position is full-time, part-time, or intermittent. Contact the hiring agency for more information on the specific benefits offered.
- How to Apply
How to Apply
To receive consideration for this position, you must provide a complete Application Package, which includes ALL of the following items:
- Your responses to the Assessment Questionnaire; AND2. Your resume; A*N*D3. Applicable supporting documents specified in the Required Documents section of this job announcement.
Click on the button "Apply OnLine" and login to MY USAJOBS. If you haven't already registered with USAJOBS, the system will require you to create a user name and password, complete a questionnaire and paste or type a resume into USAJOBS. If you have already registered with USAJOBS and forgot your login information, select the "Did you forget your username and/or password" link.
Your application package must be submitted by 11:59 PM Eastern Time by the closing date of this announcement. If applying on-line poses a hardship for you (i.e. you do not have access to the internet) you must contact us prior to the closing date of the announcement for an alternative method of applying.
Agency contact information
Bureau of Land Management Utah State Office (UT953LG) 440 West 200 South, Suite 500 Salt Lake City, Utah United States
Learn more about this agency
After the vacancy announcement closes and a referral certificate is issued, an electronic notification will be sent to the email address you provided to notify you of your status. You may also check the status of your application by viewing your MY USAJOBs account.
- Fair & Transparent
Fair & Transparent
The Federal hiring process is setup to be fair and transparent. Please read the following guidance.
Equal Employment Opportunity Policy
The United States Government does not discriminate in employment on the basis of race, color, religion, sex (including pregnancy and gender identity), national origin, political affiliation, sexual orientation, marital status, disability, genetic information, age, membership in an employee organization, retaliation, parental status, military service, or other non-merit factor.
- Equal Employment Opportunity (EEO) for federal employees & job applicants
Reasonable Accommodation Policy
Federal agencies must provide reasonable accommodation to applicants with disabilities where appropriate. Applicants requiring reasonable accommodation for any part of the application and hiring process should contact the hiring agency directly. Determinations on requests for reasonable accommodation will be made on a case-by-case basis.
A reasonable accommodation is any change to a job, the work environment, or the way things are usually done that enables an individual with a disability to apply for a job, perform job duties or receive equal access to job benefits.
Under the Rehabilitation Act of 1973, federal agencies must provide reasonable accommodations when:
- An applicant with a disability needs an accommodation to have an equal opportunity to apply for a job.
- An employee with a disability needs an accommodation to perform the essential job duties or to gain access to the workplace.
- An employee with a disability needs an accommodation to receive equal access to benefits, such as details, training, and office-sponsored events.
You can request a reasonable accommodation at any time during the application or hiring process or while on the job. Requests are considered on a case-by-case basis.
Learn more about disability employment and reasonable accommodations or how to contact an agency.
Legal and regulatory guidance
- Financial suitability
- Social security number request
- Privacy Act
- Signature and false statements
- Selective Service
- New employee probationary period
This job originated on www.usajobs.gov. For the full announcement and to apply, visit www.usajobs.gov/GetJob/ViewDetails/493843900. Only resumes submitted according to the instructions on the job announcement listed at www.usajobs.gov will be considered.
Open & closing dates: 03/13/2018 to 03/20/2018
Salary: $41,365 to $53,773 per year
Pay scale & grade: GS 07
Work schedule: Full-Time - full-time.
Appointment type: Permanent - This is a permanent position.